Article  9 – Procedures

Section 1 – Notification

(a)   World Congress

The Secretary General, acting on the instructions of the President, informs members of each session of the World Congress within the following time-limits in order to facilitate the process of appointing delegates:

-       notice of an ordinary session of the World Congress shall be given at least eight months in advance, at which time the Pre-Draft Agenda shall be sent to members;

-       notice of the acceptance of delegates and observers shall be given at least two months in advance of the World Congress;

-       notice of an extraordinary session shall be given at least four months in advance, stating the purpose for which the session is being convened.

(b)   Executive Board

The Secretary General, acting on the instructions of the President, shall give notice to members of each session of the Board as follows:

-       notice of an ordinary session shall be given at least three months in advance, at which time the Pre-Draft Agenda of the session shall be sent to members of the Executive Board;

-       notice of an extraordinary session shall be given at least one month in advance, stating the purpose for which the session is being convened.

Section 2 – Quorum

(a)   At plenary sessions of the World Congress, a quorum shall consist of a simple majority of full members up to date with their dues.

(b)   At sessions of the Executive Board, a quorum shall consist of a majority of Board members.

Section 3 – Decisions

The decisions of the World Congress, the Executive Board and other committees shall be taken by a simple majority of those present and voting, unless otherwise indicated in the Constitution or the Rules of Procedure.

Section 4 – Voting

(a)   Each full member of the World Federation shall have one vote in the World Congress. Other members may take part in the discussions without the right to vote.

(b)   The President, Vice-Presidents, five members and the Treasurer are elected by an absolute majority of full members present and voting. Posts not filled in the first ballot by absolute majority shall be reconsidered in a second ballot by a simple majority.

(c)   Each member of the Executive Board shall have one vote in Board decisions.